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Get out your note pad. . . because this is important !
So, you have decided to have your wedding ceremony outdoors or on the beach. Ok, but is that different from a ceremony in a church or resort hotel? Well, it is and it isn't.
It is different, because outdoor and beach weddings require special considerations in planning and backup. Yes, we know, a beach wedding is an outdoor wedding. But we separate them here because of the logistics involved. For your service providers, beach weddings require special effort.
It isn't different, because at the end of the day you are just as married if your ceremony is outdoors or indoors. And you can have anything (music, flowers, readers, singers, etc.) for an outdoor or beach ceremony that you would have in a church or hotel ballroom. Yep! Anything your heart desires is available for your outdoor or beach wedding.
What can you do? A short list of what brides have requested us to do includes providing music for and amplifying opera singers, vocal soloists, church choirs, multiple readers, instrumental soloists, and multiple Officiates. Chiming the hour, playing special CD tracks, and providing fanfares for groomsmen parachuting into the ceremony have been a few (but far from all) of the things we have helped make happen in our 30 years of outdoor and beach ceremonies.
For some couples the freedom to include things that they could never have in a traditional church or indoor ceremony is what draws them to outdoor and beach venues. Many couples write special vows, request music that is too secular for most churches and/or choose other unique means to express their individual dedication to one another that only an outdoor or beach wedding will accommodate.
However, with this freedom come some conditions that need to be met. As a planner of an outdoor wedding event, you must remember that your guests are in your care for the time that they are with you. Consideration of your guests' safety, comfort, and entertainment is a responsibility you, your family and, if you are using one, your wedding consultant are assuming.
First, of course, is your guest's safety. Always plan for and check weather conditions that might put them in harm's way. Have a rain plan and implement it early enough so that your guests can get to the alternate site on a timely basis. This also helps the staff at the alternate site have everything perfect for you and your guests' arrival. Have a simple, readable map to the alternate site for your guests. Last minute changes of venue result in chaos, confusion and disappointment. Hoping it won't rain on your wedding is not a rain plan.
Comfort is the next thing you need to consider. Are restroom facilities near the venue you have chosen? We are amazed that this item is often overlooked by brides planning outdoor ceremonies. What about something cool to drink for those in your care? Heat, humidity, high emotion and extra exertion can take their toll, especially on the elderly. On the beach, you must have chairs for your older guests!
For beach weddings; walking long distances on boardwalks, climbing up and down steps, and slogging through the sand to the ceremony site, all of it in the sun, is challenging.
We suggest to our brides that they have a cooler with bottled water, fruit juice and Gatorade at outdoor (especially beach) ceremonies. Also a blood sugar restorer drink for anyone who weakens on the beach from over exertion might be considered. Please avoid glass containers on the beach and do have someone in charge of cleaning up, so that the beach looks as good when you leave as when you arrived.
Weddings are high emotion events and brides are not the only persons under stress at these functions. Hand held fans (perhaps with your program or other personal notes printed on them) are inexpensive and a real help in the summer months.
Lastly, remember you are entertaining your guests at your ceremony. Of course, you want to choose the music selections that are dear to your heart for the ceremony but what about the prelude music? Include a few songs that everyone knows and loves. Our library includes many selections that are appropriate for the prelude that your guests will identify with and find entertaining. Just a few will do. This is a way to satisfy both you and your guests.
Your outdoor wedding can be romantic and beautiful, and with a little advance planning and consideration of your guests' needs, one that gets rave reviews.
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